What this helps you do
Your HRIS keeps who works here and their job, department, manager and dates; payroll keeps pay; your scheduling or workforce system keeps shifts, time and time off; benefits, training and safety systems keep what they keep. The Hub knows none of it. It holds the people who receive your notices (an email address and a name), the audiences a person at your company put them in, and what you sent. It is a notice channel, not an employee record and not a system of record for anything. The doors are four: a CSV you upload on Employees, the inbound webhook, signed outbound events, and the Zapier app on request.
When to use it
Use a CSV after a hiring wave, from an opted-in export. Use the inbound webhook when an onboarding form should add a new team member. Use outbound events when your own systems should know who connected or opted out. None of this is required.
How to do it
- Export only the email addresses (and names) of employees who agreed to receive notices, with an audiences column naming audiences you already created, and upload the CSV on Employees. Any other column, like pay, an employee ID, a department or a date, is discarded before anything is saved.
- Point an onboarding form at the inbound webhook on Integrations. Only email, name and interests (names of audiences you already created) are kept; every other field is discarded.
- Add your HTTPS endpoint under events out so your own systems hear when someone connects or opts out.
- Ask for the Zapier app if you would rather connect the two ends without code.
- Send the workday notice from Send. The Hub is not reading your schedule.
Example
An operations team uploads an opted-in export after a hiring wave with just email, name and audiences. When a site closes for weather at five in the morning, one notice reaches that site's audience. The HRIS still owns who works where, and the scheduling system still owns who works when.
Good to know
- There is no HRIS, payroll, workforce-management, scheduling, timeclock, benefits, learning, directory, Teams or Slack connector, and the Hub does not know an employee's schedule, site, department, status or dates.
- A departed employee keeps receiving until a person removes them or they opt out: nothing in your HR system reaches the Hub.
- Nothing here asserts compliance with any law or standard.