What this helps you do
Many membership organizations run votes, elections, nominations and formal meetings. The Hub is a way to tell members that one is happening: the notice, the dates, the agenda, the position descriptions, the link to wherever the organization actually runs the process. It is a communication channel and nothing more. It does not collect, hold or count votes, it is not a ballot or election system, and it makes no claim about satisfying any notice requirement in your bylaws or in law. Whoever advises your organization on those requirements still decides what counts as notice; the Hub simply makes sure members see what you send.
When to use it
Use it when a nomination window opens or closes, when a ballot is open somewhere and members should know, when a meeting is called or its time or place changes, when the agenda and papers are posted, when the results are published, or when the board wants a plain note to the membership after a decision.
How to do it
- Write the notice as a normal Blast and attach the agenda, the papers or the position descriptions (up to three files).
- Pick the audience it concerns: All Members for a member-wide notice, one chapter for a chapter election, Board & Governance for the board's own traffic.
- Put the link to wherever the vote, nomination form or registration actually lives. The Hub carries the link; the other system does the work.
- For a meeting, ask for a YES / NO reply so you know who to expect. Treat that count as attendance, never as a vote.
- Schedule the sequence in advance, or with Hub Pro use an Event Campaign so the notice, the agenda and the day-of details move together if the date changes.
- Keep the send attributed: every Blast is signed with the person who sent it, and the audit trail on Home records it.
Example
Nominations for three board seats open on 1 March and close on 31 March. The office sends the opening notice with the position descriptions to All Members, a reminder to the chapters two weeks later, and a closing-day note. The nomination form itself is on the organization's own site, and the count that matters happens there. The Hub's read counts only tell the office which chapters still need a nudge.
Good to know
- A YES / NO reply is an RSVP the Hub counts. It is not a ballot, it is not secret, and it must never be used as one.
- A read count is not a receipt, an acceptance or a confirmation that a member was notified in any legal sense. If you need a member's answer, ask for a reply.
- The Hub holds no membership register, no dues record and no eligibility list, so it cannot tell you who is entitled to vote. Your membership system does that.
- Advocacy and public-affairs notices work the same way: the Hub delivers your message to members who chose to hear from you. It is not campaign or lobbying software, it does not contact officials for anyone, and it makes no compliance claim.
- Sending to All Members asks for a step-up confirmation, which keeps a formal notice deliberate.