What this helps you do
An Event Campaign is a set of messages built around one date. You set the date once and time each message relative to it; if the date moves, every unsent message moves with it. The starter Annual Member Meeting carries communication around the meeting: what it covers three weeks out, the agenda a week out, the time, place and joining details the day before, and the day after, where to find what was decided and who the incoming officers and chairs are.
When to use it
Use it for a dated moment in the membership year: the annual member meeting, a nominations window, a member conference, the opening of a program season. For a change on the day, send a regular message instead.
How to do it
- Open Campaigns and choose New Event Campaign on All Members (or the part it concerns), and set the date.
- The starter has four messages: three weeks out, a week out, the day before and the day after.
- Link each message to where the papers, the registration and the meeting's process live on the member site.
- Review the timeline and Activate. If plans move, use Change event date.
Example
The society's annual member meeting is set for a date in November. Three weeks out members hear what it covers and where the papers are; a week out, the agenda and the ways to attend; the day before, the time and the online link; the day after, a link to what was decided and the names of the incoming chapter chairs, whose chapters keep the same lists.
Good to know
- These messages are communication around the meeting. They are not the official or statutory notice of it, and the Hub is not a voting, ballot, proxy, nomination or eligibility system: those run where your bylaws and your membership system put them.
- The Hub doesn't know who registered, attended or voted.
- The same shape works for a nominations window: the opening, the position descriptions, a reminder and the close, each with a link to where nominations are actually made.
- Someone added to the audience later receives only the messages that haven't happened yet.
- Event Campaigns are part of Hub Pro, which unlocks at $500 in cumulative qualifying Blast Credit purchases for any organization.