What this helps you do
Everyone who works in the Hub signs in as themselves, so every send is signed. Owner holds billing and the league's Blasts account. Admins reach every audience, manage the team and approve access requests: give this to the people who make the league's calls, like the commissioner, the registrar and the field coordinator. A Leader sends to, and reads replies from, only the audiences you grant: this is where coaches, team managers, captains, division coordinators and the referee assignor belong. A Viewer reads along.
When to use it
Set roles in preseason, once coaches are confirmed, and review them when the board turns over.
How to do it
- Invite each person from Team and pick their role.
- For a Leader, open Edit grants and tick Send and Read replies on only the audiences they should reach: a coach gets their own team, the referee assignor gets Officials, a division coordinator gets their division.
- Everything unticked is listed as what they cannot reach.
- Leader approval is on by default for leagues: a Leader's Blast waits under Sent & Scheduled until an administrator approves it, and administrators get an email. Turn it off in Settings if your league prefers.
Example
The U10 Tigers coach is a Leader granted U10 Tigers. She writes a note to her team about picture day; it waits for approval, the registrar approves it, and it goes out as the league, signed with her name. On game morning the field coordinator, an Admin, sends the field change to U10 Division directly.
Good to know
- Coaches sending to their own team is a courtesy, not the point: the league's calls come from the league. Practices, lineups and carpools belong in the team's own chat.
- A passkey confirmation is asked when anyone sends to Whole League from Send, when someone downloads the people export, and when the owner leaves the Hub. Changing a role or removing someone does not ask for a passkey confirmation.
- A coach who connected as a parent and asked for Hub access appears under Access requests; nobody gets in until an admin approves and picks the role.